Arts Administration Opportunities
Company Management Fellow – assists the Company Manager and Associate Company Manager in day-to-day tasks; helps facilitate housing, transportation, and other needs for actors, designers & directors; acts as the first responder once a week for emergencies involving guest artists; assists with the preparation and processing of union & non-union contracts. Candidate should be able to keep a calm demeanor in potentially stressful situations, have a working knowledge of Microsoft Office and have a charming and warm personality.
Development Fellow – assists in all areas of fundraising, including individual giving, corporations, foundations and Board relations; drafts grant proposals and donor correspondence; researches prospective donors; assists with the preparation and execution of donor mailings; provides support for special events and offers overall administrative support to the team. Candidate should have excellent written and interpersonal skills, the ability to work independently on multiple projects and particular interest in donor relations and individual giving.
Finance Fellow – supports the Business Department and has the opportunity to learn the nuts and bolts of running a theater and performing arts center, making sure all payments to vendors and artists are made on time and expenses tracked accurately across all departments. Tasks include processing invoices and purchase orders in the accounting software, assisting with account reconciliation both income and expenses, and providing administrative support to the business office. Candidate should possess acute attention to detail, exceptional interpersonal skills, be comfortable working in Excel, be able to work independently and think analytically. A great attitude and willingness to learn is a must; course work or experience in accounting or bookkeeping helpful, but not required.
Management Fellow – works on special projects in support of the Executive Director and Artistic Director, including board relations, budget analysis, contract development and corporate and foundation research; observes senior staff, board, and committee meetings. Candidate should have a strong interest in not-for-profit leadership, the ability to work independently and the willingness to tackle a variety of projects.
Marketing Fellow – assist with the planning and implementation of marketing strategies and creative audience-building initiatives; Assist with the writing, proofing and creation of advertisements, marketing collateral, online copy; assist with photo and video shoots; provide administrative support; reporting, analysis of data, social media support. Candidate should have excellent written and interpersonal communication skills, experience with Microsoft Office and the willingness to manage multiple projects independently.
Media Relations Fellow – supports the publicity efforts surrounding Arena Stage’s programming, institutional projects and leadership in a way that is consistent with the theater’s mission. Responsibilities include monitoring and tracking daily news coverage; scheduling tickets for journalists covering shows; compiling press kits as needed; responding to photo requests from media outlets; assists with updating Arena Stage’s online press room, including photos, releases and relevant news coverage; managing the electronic distribution of press releases and media invites; drafting and editing press releases; assisting in facilitating media interviews with Arena Stage artists and leaders; and additional assignments developing and implementing Arena Stage communications strategies. Candidate should have excellent written and interpersonal communication skills, experience with Microsoft Office and the willingness to manage multiple projects independently.
Artistic Development Opportunities
Artistic Development Fellow – works closely with the Deputy Artistic Director and the Literary Associate on multiple projects and initiatives of the Artistic Development Department, script submissions, script reading and reporting, production dramaturgy research, facilitating post-show discussions, and script tracking for new play development; as well as Consensus Organizing for Theater activities of community research, pitching, meetings and follow ups. Other activities may include, staffing special artistic events and workshops, being on-book as needed, and general office support. This position requires a flexible schedule for occasional evening and weekend hours. Candidates with a strong background in dramaturgy, producing theater, community engagement/activism, and producing theater are preferred. Computer skills in Word and Excel are required.
Casting Fellow – works closely with the Artistic Associate & Casting Director to schedule, plan, and execute auditions, maintain the casting database, scout talent, and facilitate new play readings and workshops. Also supports the Artistic Development office with script reading, reporting, and being on book in the rehearsal hall, dramaturgical research, and special event staffing. This position requires a flexible schedule for occasional evening and weekend hours. Though casting experience is not required, directing, producing, stage management, or other experience working in the rehearsal hall “across the table” from actors is preferred. Ideal candidates will be well-grounded, meticulously organized, detail-oriented, and able to work with different personalities and quickly changing situations. Excellent written and verbal communication skills, and creative problem-solving skills are required.
Directing Fellow – serves as the Directing Assistant on several Arena Stage productions (LORT B+), and is expected to support the director at every rehearsal, production meeting, and during tech, and previews. This work may include taking notes, providing research, and ensuring the well-being of the director. This position requires a flexible schedule for evening and weekend hours while in productions. In addition, this Fellow supports the Deputy Artistic Director, Casting Director and Literary Associate on other Artistic Development Department initiatives and activities when not working on a production. During these times, this Fellow’s work hours may switch back to a traditional work week. Ideal candidates must have directing, dramaturgy, stage management or performance experience and high emotional intelligence. Stamina, keen listening and observation skills, attention to detail, a fierce commitment to artistic excellence, excellent communication skills, a good sense of humor, and compassion are required as well as computer skills in Word and Excel.
Technical production Opportunities
Costumes Fellow – plays a vital role in both production and presentation of the costume shop; assists designers on productions, including research, paperwork, note taking, costume bible creation and maintenance and assistance with fittings; serves as wardrobe for at least one production; serves as stitcher for the costume shop; assists the first hands and drapers during the build of costumes; assists the costume director and costume shop manager. Candidate should show a demonstrated interest in costume design and/or the management of a costume shop and have some experience in costume design, costume construction and/or working in a costume shop in either an academic or professional setting.
Lighting Fellow – works alongside some of the top Lighting Designers in the field; acts as the resident assistant for visiting lighting designers during their residency at Arena Stage and assists the master electrician and staff electricians in the planning, implementation and maintenance of the lighting designs and systems. Candidate must be proficient in computer-aided drafting and have a strong knowledge of theatrical lighting practice, common office software, and theatrical lighting equipment.
Stage Management Fellow – experiences the entire process of putting together a production in the realm of stage management, including the rehearsal process, the production and technical process and the performance run process. Duties will vary by show and stage management team, but will include preparing schedules, preparing notes and other paperwork, assisting in rehearsal duties and assisting in backstage duties. Candidate should have extensive exposure to stage management in their educational program, preferably in both study and application and show a demonstrated interest in stage management.
Technical Direction Fellow – assists the Technical Director and Assistant Technical Director in drafting, budgeting and planning of each main stage production. The fellow will gain extensive experience in Technical Design and shop management through work with computer aided drafting (CAD), labor and material estimation, analysis of structural and aesthetic requirements for construction, and monitoring of safe practices for scenery creation, installation and strike. Candidates must have a degree or training in technical theatre, and should have experience with drafting, carpentry and metal work. Exposure to rigging and automation is a plus.
Community engagement opportunities
Education and School Programs - assists the School Programs Manager with administration of the D.C. Ticket Partnership (Arena Stage’s subsidized ticket program for D.C. public school students), including scheduling, lesson planning, curriculum material assistance and teaching in-school workshops connected to main-stage productions; researches and writes at least five student study guides for main-stage productions; assists with administration for Actors Arena (Arena Stage’s professional actor development program); serves as a teaching artist for the Voices of Now devised theater program during the school year.
Education and Community Programs Fellow – assists the Director of Education with administrative and artistic support for Voices of Now (VON), a devised theater program for middle school, high school and adult artists; acts as coordinator for the VON mentor ensemble and stage manager/teaching artist for several VON ensembles; responsible for assisting with lesson planning and teaching for in-school and community-based workshops with participants ages 4-25 as part of VON, additional community outreach workshops, and the Moving Stories literacy-through-drama program for artists in Pre-K and Kindergarten. Ideal candidates are both artists and educators that enjoy working with artists from a diversity of backgrounds.